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PicSafe Features

An index of the 100+ features of PicSafe is listed here all on the one page!

Getting Started

iPhone & iPad App

The PicSafe app supports iOS 10 and 11 on iPhones, iPod Touches, and iPads. Download Now.

Android App

The PicSafe app supports Android phones and tablets running Android 4.4.x to 8.0.x. Download Now.

30 Second Sign Up

You should be able to sing up for a PicSafe account in 30 seconds it is that easy! Download The App.

No Password to Remember

People often forget passwords, or they set easy to guess passwords which are bad for security. We got rid of them! More info.

Free To Send Reports

PicSafe is free to download and send. There is also PicSafe PRO with advanced features, but most will just need the free version. More on PicSafe PRO.

Free To Receive Reports

As with sending reports, receiving reports is also free. The basic version of PicSafe is and always will be free. More info.

Download from the App Store

No need to worry about enterprise app, PicSafe is freely available from the App Store. Download Now.

Download from the Google Play Store

Simple and easy. Download PicSafe like you would any other consumer app - from the Google Play Store. Download Now.


Capture Media

Capture Photos

Quickly and easily capture clinical photos while complying with privacy regulations. It's just as easy as using the default camera app on your phone.

Record Video

Record short video clips (5 seconds for the free version and 10 seconds if you have PicSafe PRO or you're part of an Enterprise account). Why the limit?

Record Audio

Record short audio clips (20 seconds for the free version and 120 seconds if you have PicSafe PRO or you're part of an Enterprise account). More info.

High-Resolution Images

Capture 1 Megapixel (1280×960) photos with the free version of PicSafe or 3 Megapixel (2048×1536) photos if you have PicSafe PRO or you're part of an enterprise account. Is that enough? Spoiler: Yes.

High Definition Video

The video is captured in Standard Definition (1280×720) for the free version of PicSafe and High Definition (1920×1080) if you have PicSafe PRO or you're part of an enterprise license.

Add Notes to Report

Optionally, and easily, add short notes to a report you send. This helps reference the media at a later time.

Watermark Added

There's a pink watermark that says "Photo taken with the free version of PicSafe". This is replaced with a black watermark listing the report and media ID if you've got PicSafe PRO or an Enterprise account.

Removes Metadata

Photos taken with the default camera app (or the camera within messaging apps) include metadata that often leaves the patient "reasonably identifiable". PicSafe automatically removes all EXIF metadata. More info

Coming soon
Import from Gallery

If you forget to use PicSafe to capture an image, you can import it from your phone's gallery. This allows you to strip the metadata and securely send/store the image.

Not Stored in Gallery

Unlike when you use the default camera app (or the camera within many messaging apps), photos and videos aren't stored in the gallery. They're removed from your phone once sent so there's no danger auto uploading to iCloud and no risk if you lose your phone.

Attach Multiple Photos, Videos or Audio Clips

With the free version of PicSafe, you can attach up to two photos, videos or audio clips per report. If you have PicSafe Pro or you're in an enterprise account, the limit is ten.

Super Quick, Super Easy.

We have streamlined the process, so capturing patient consented photos is a snap! If you know how to take a photo with your camera, you will know how to use PicSafe.

Explanation Card

Print out a PDF that explains what PicSafe is to patients. Leave it on your desk, so you don't have to explain what PicSafe is all the time. Download (13MB)


Capture Patient Details

Type In The Patient Details

If you don't have a barcode or QR code to scan, you can manually type in the patients first name, last name, etc..

Patient ID

The Patient ID field can be used for whatever identification system you use. In Australia this will typically be a UR number. You can also scan a barcode to enter the Patient ID in quickly.

Date-of-Birth Picker

The fiddly scroll wheels are a pain to input dates, particularly when you have to go a long way into the past. PicSafe has a custom date-of-birth screen that makes is much easier to input.

Translator & Guardian

There are optional fields for translators, should the patient not speak your language, and guardian should the patient be a minor.

Scan Barcode

If patients already have a barcode assigned to them, you can scan it, and it will appear in the Patient ID field. Avoids typos! Barcode types supported.

Scan QR Code

Make inputting patient data super quick by scanning a pre-prepared QR Code. A QR code can hold lots of data so all patient details can be auto entered. More info.

Barcode Generator

If a patient does not already have a barcode assigned to them, you can create one with PicSafe's Barcode Generator. It creates barcodes that, when scanned, automatically insert the patient ID.

QR Code Generator

Typing in patient details can be burdensome, particularly if a patient is in front of you and asking questions! PicSafe's QR Code Generator creates QR codes that, when scanned, automatically insert the patient's details.

PDF Generator

Create a PDF with patient details. You can then scan a QR code, and patient details are auto inputted into PicSafe.

Details Optional

Should you want to use a photo for education or training purposes, the patient's details may not be required. However, be careful as it is difficult truly de-identifying a photo. Barcode types supported.


Consent

Signed Consent

The patient selects their level of consent, the doctor hands their phone to the patient, and the patient selects their level of consent and signs on screen.

Explainer Video

So the doctor does not have to explain what PicSafe is each patient, we include a 20-second explainer video. It helps reassure patients that their photos are being handled securely.

Verbal

A sample consent script is provided, and doctors can simply tap to start recording the patient giving verbal consent and tap again to stop recording.

Inferred or Express

Although most guidelines suggest acquiring and documenting express consent, it is able possible to skip the consent process in the app and infer consent.

Recorded

It's not just good enough to capture consent; it also needs to be recorded and documented alongside the media that is captured.

Stored

Consent is always stored with the media captured. If signed consent, it appears in the PDF that is generated for each report. If it's verbal, it's stored as an MP3 file.

Sign on screen

Even if it does not look exactly like a "wet" (pen on paper) signature, using your finger to signing on screen is a legally binding way to quickly and easily document patient consent.

19 Languages

The consent screen is available in 19 languages - ideal for patients that have English as a second language.

Script provided

When recording verbal consent, the app provides a simple and legally vetted 21-word script for reading to the patient.

Simple consent

Using PicSafe makes the consent process super easy for the user and patient by providing a read-and-tap consent form.

Assessment, Treatment, Referral

Various regulations and guidelines suggest consent should list the purpose of collecting the information. Assessment, Treatment, or Referral is going to be the most common reason.

Research & Education

A common use of clinical photography is to aid in training. Getting consent for "Research and Education" purposes is therefore added as an option.

Medically related publication

A PicSafe user can optionally ask for consent for the use of the medial they a have captured for use in medically related publications.


Sharing

Encrypted Email

PicSafe Encrypts all patient data into a file that can be attached to a normal email. The result is encrypted email without any special email program.

Text Message

PicSafe temporarily stores the encrypted file and generates a link that can be shared via Text Message (SMS). This facilitates quickly and securely soliciting the opinion of a colleague.

WhatsApp

Although we suggest you don't use WhatsApp, many doctors are already using it to communicate. If you are going to use it, PicSafe provides a way of using it for clinical photos securely.

Encrypted

All patient data is encrypted before it leaves the PicSafe app. When sent via email, text or WhatsApp, we create an encrypted file. When uploaded to secure storage it is done over HTTPS (which means it is encrypted in transit).

Compressed

Raw images (and videos in particular) can be very large in file size. PicSafe compresses images before they are sent/uploaded to reduce the amount of data used and increase the speed of transmission. Images are still high res, and video is still HD (PicSafe PRO).

Attach Multiple Files

The free version of PicSafe allows you to attach two photos, videos or audio clips. If you have PicSafe PRO or Enterprise access, you can send up to ten photos, videos or audio clips.

Audit Trail

Every time someone views a report, they have to fetch a key to unlock (decrypt) the "report". We keep track of who and when this occurs so you have an audit trail. This is a deterrent to sharing a photo when you should not.

Block Access

If a photo is being shared to people beyond those with whom you are comfortable, at any time you can block it from being accessed again.

Recipient must be registered

Only people that have registered an account with PicSafe (and are therefore identifiable) can open reports. Further, if you have an enterprise account, you can restrict access to certain people.

Send Unlimited

With PicSafe, you can send and receive as many PicSafe reports as you want. There are no caps on usage.

Notification when report first opened

You can be notified the first time a report is opened. This allows a doctor to know whether they need to seek advice from an alternate source if they have not received a timely response.

Notification every time a report is opened

If your phone is blowing up with notifications your photo might be being shared "too much". This notification will let you know, and you can block further access.

Open in the app

Open received PicSafe reports in the PicSafe app. You can access them anywhere, anytime.

Open in the browser

If you want to vide PicSafe Reports on your desktop or laptop computer, go to my.picsafe.com, sign in, and you can decrypt and view them.


Storing

PRO
Box

Upload directly to Box and use their secure storage as a data warehouse (requires PicSafe PRO or an Enterprise License).

PRO
Dropbox

Upload directly to Dropbox and use their secure storage as a data warehouse (requires PicSafe PRO or an Enterprise License).

Coming soon
ReferralNet

Send PicSafe reports to existing clinical software seamlessly via ReferralNet.

PRO
Medical Record

We have an SDK and APIs for making it easy to integrate with medical record systems.

Import into 3rd Party Tools

Send reports to yourself, open them in the browser at my.picsafe.com, and simply import the files into any existing medical record system.

PRO
FHIR

PicSafe supports Fast Healthcare Interoperability Resources. The emerging standard for exchanging health information to and from electronic health records.

HTTPS

All data is transmitted via HTTPS (which means it is encrypted in transit).

Encrypted

All patient data is encrypted before it leaves the PicSafe app. When sent via email, text or WhatsApp, we create an encrypted file.


Enterprise Licensing

In App Store

No need for complicated provisioning. Enterprise License users can simply download PicSafe from the App Store.

In Google Play

No need for complicated provisioning. Enterprise License users can simply download PicSafe from the Google Play Store.

Easy to Manage

Assigning which users are part of the enterprise licence can be done easily through my.picsafe.com (an online dashboard).

Effortless On-boarding

Onboarding is DIY. Users can download PicSafe from the App Store or Google Play, create a PicSafe® account, and complete a simple form to add their "institution".

Enterprise Accounts

Enterprise users get all the features of PicSafe PRO. More media per report, higher resolution, longer clips, no watermark, storage integrations, and ability to send to the Medical Record.

Integrate into Medical Records

An integration allows users within an institution to submit reports to a patients' medical record.

We'll assist with Integration

Need help integrating into your medical record system. Please contact us.

Fantastic Support

You will find PicSafe very easy to use and will likely not need support, but if you do, we are here to help.

DIY Account Management

If purchasing under 100 licenses, you can manage the complete process at my.picsafe.com. No need to speak to sales, although you are more than welcome!

Easy to Trial

Perform a trial on your own time. No need to contact PicSafe® (although you can if you like) to get going. Conduct a trial.

Cost Effective

Volume discounts apply. Avoid security breaches and potentially costly litigation. Can you put a cost on reputation?

Replace Unsafe Practices

Improve conformance to security policies. How many people within your institution are using their phone to take photos and video at the moment?


Integrations

PRO
Medical Record Integration

We have an SDK and APIs for making it easy to integrate with medical record systems. More.

PRO
FHIR

PicSafe supports Fast Healthcare Interoperability Resources. The emerging standard for exchanging health information to and from electronic health records.

Open API & SDK

The SDK and various API's help hospitals and institutions efficiently integrate PicSafe® into their workflow.

Custom Key Server

Easily run a private key server. We provide a sample server. Control who can access the keys to encrypt and decrypt reports.

Custom Endpoints

Set up a private endpoint and have reports automatically uploaded there. Our sample endpoint can be used as the basis of a data warehouse or use the middleware used to integrate with other systems.

Static or Dynamic Keys

Specify if you want static or dynamic keys. More a more detailed discussion see our documentation page.

Sample Middleware

We have sample middleware running at http://endpoint.picsafe.com. Use this as the base for your custom integrations.

Machine Readable Data

All reports contain an XML file with the relevant data to make it easy to translate this data into other systems.

PDF Report Generated

All reports you generate will also generate a nicely formatted PDF report that can be printed or stored electronically.

Raw media

Integrations give you access to the raw photos, video and audio so the individual files can be imported into other systems.

Limit Access

Set up a private Key Server and you can specify rules around who can and cannot access reports.

Sent Direct From Phone

No patient data travels through PicSafe's servers. It goes directly from the phone to your endpoint.

Data Sovereignty

Because no patient data travels through PicSafe's servers, patient data does not leave the country when send/shared (unless intended).


Security

Build Secure

Protecting patient privacy, PicSafe was built from the ground up with security in mind. More.

Easy-to-use

If it's not easy-to-use, it won't get used. If it's not getting used, then patient data isn't protected. It's as easy-to-use as the camera app on your phone.

256 Bit Encryption

PicSafe® also uses CBC mode, password stretching with PBKDF2, password salting, random IV, and encrypt-then-hash HMAC.

Independently Tested

PicSafe® has undertaken independent Vulnerability Assessment and Penetration Testing (VAPT). See the PicSafe Security page for more.

Penetration Tested

PicSafe® has undertaken independent Vulnerability Assessment and Penetration Testing (VAPT). See the PicSafe Security page for more.

Data Erased From Device

Upon sending/uploading a report, all data is completely removed from the device. That means no privacy breach if you should lose your phone.

Passwordless Authentication

PicSafe® uses a "password-less" authentication system. A "key" is emailed to the user to sign in (prevents the issue of easy-to-guess passwords).

Custom Key Server

If you are an institution, you can set up a private endpoint and have reports automatically uploaded there.

Warning If It Goes Viral

You will get a warning if a report is opened more than five times in a 24 hour period. The email contains a link that, if followed, will restrict further access.

Audit Trail

When opening an emailed report, the app fetches "key" from a "Key Server" which logs each open and thereby generates an audit trail.

HTTPS

All data is transmitted via HTTPS (which means it is encrypted in transit).

Limit Access

Set up a private Key Server and you can specify rules around who can and cannot access reports.

Sent direct from phone

No patient data travels through PicSafe's servers; rather it is sent directly from the phone to an endpoint or recipient.

Data Sovereignty

Because no patient data travels through PicSafe's servers, patient data does not leave the country when send/shared (unless intended).

Not Uploaded to iCloud

Unlike when you use the default camera app (or the camera within messaging apps), photos and videos are removed from your phone once sent. There's no danger of auto uploading to iCloud.


Compliance

HIPAA

Although there are no official certifications for HIPAA compliance, PicSafe has been built using technology, structures and processes that will make it easier for organisations to comply. More.

Australian Privacy Principles

In 2014 the Australian Privacy Act was extended adding 13 "privacy principles". PicSafe helps doctors, clinics and hospitals comply with these privacy principles.

ICO

PicSafe helps mitigate the risk of a fine by the Information Commissioner's Office for privacy breaches that lead to substantial damage or distress to patients.

Common Law

Common law and common sense stipulate that "reasonable" steps be taken to protect patient data. Current practice is not likely to be considered "reasonable". More,

Express Consent

You should not just infer consent. You should get express consent every time you take a photo. PicSafe makes that super easy. More.

"Reasonable" Effort

Common Law requires "reasonable" steps be taken to protect patient privacy. Using the default camera app on your phone is likely not considered "reasonable".