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An index of the 100+ features of PicSafe is listed here all on the one page!
The PicSafe app supports iOS 10 and 11 on iPhones, iPod Touches, and iPads. Download Now.
The PicSafe app supports Android phones and tablets running Android 4.4.x to 8.0.x. Download Now.
You should be able to sing up for a PicSafe account in 30 seconds it is that easy! Download The App.
People often forget passwords, or they set easy to guess passwords which are bad for security. We got rid of them! More info.
PicSafe is free to download and send. There is also PicSafe PRO with advanced features, but most will just need the free version. More on PicSafe PRO.
As with sending reports, receiving reports is also free. The basic version of PicSafe is and always will be free. More info.
No need to worry about enterprise app, PicSafe is freely available from the App Store. Download Now.
Simple and easy. Download PicSafe like you would any other consumer app - from the Google Play Store. Download Now.
Quickly and easily capture clinical photos while complying with privacy regulations. It's just as easy as using the default camera app on your phone.
Record short video clips (5 seconds for the free version and 10 seconds if you have PicSafe PRO or you're part of an Enterprise account). Why the limit?
Record short audio clips (20 seconds for the free version and 120 seconds if you have PicSafe PRO or you're part of an Enterprise account). More info.
Include and anatomy diagram with a report. Drag and drop a marker on the body.
Optionally, and easily, add short notes to a report you send. This helps reference the media at a later time.
Optionally, and easily, add a letter to accompany the report. This is helpful for referrals.
If you forget to use PicSafe to capture an image, you can import it from your phone's gallery. This allows you to strip the metadata and securely send/store the image.
Capture 1 Megapixel (1280×960) photos with the free version of PicSafe or 3 Megapixel (2048×1536) photos if you have PicSafe PRO or you're part of an enterprise account. Is that enough? Spoiler: Yes.
The video is captured in Standard Definition (1280×720) for the free version of PicSafe and High Definition (1920×1080) if you have PicSafe PRO or you're part of an enterprise license.
There's a pink watermark that says "Photo taken with the free version of PicSafe". This is replaced with a black watermark listing the report and media ID if you've got PicSafe PRO or an Enterprise account.
Photos taken with the default camera app (or the camera within messaging apps) include metadata that often leaves the patient "reasonably identifiable". PicSafe automatically removes all EXIF metadata. More info
Unlike when you use the default camera app (or the camera within many messaging apps), photos and videos aren't stored in the gallery. They're removed from your phone once sent so there's no danger auto uploading to iCloud and no risk if you lose your phone.
With the free version of PicSafe, you can attach up to two photos, videos or audio clips per report. If you have PicSafe Pro or you're in an enterprise account, the limit is ten.
We have streamlined the process, so capturing patient consented photos is a snap! If you know how to take a photo with your camera, you will know how to use PicSafe.
Print out a PDF that explains what PicSafe is to patients. Leave it on your desk, so you don't have to explain what PicSafe is all the time. Download (13MB)
If you don't have a barcode or QR code to scan, you can manually type in the patients first name, last name, etc..
The Patient ID field can be used for whatever identification system you use. You can also scan a barcode to enter the Patient ID in quickly.
The fiddly scroll wheels are a pain to input dates, particularly when you have to go a long way into the past. PicSafe has a custom date-of-birth screen that makes is much easier to input.
There are optional fields for translators, should the patient not speak your language, and guardian should the patient be a minor.
If patients already have a barcode assigned to them, you can scan it, and it will appear in the Patient ID field. Avoids typos! Barcode types supported.
Make inputting patient data super quick by scanning a pre-prepared QR Code. A QR code can hold lots of data so all patient details can be auto entered. More info.
If a patient does not already have a barcode assigned to them, you can create one with PicSafe's Barcode Generator. It creates barcodes that, when scanned, automatically insert the patient ID.
Typing in patient details can be burdensome, particularly if a patient is in front of you and asking questions! PicSafe's QR Code Generator creates QR codes that, when scanned, automatically insert the patient's details.
Create a PDF with patient details. You can then scan a QR code, and patient details are auto inputted into PicSafe.
Should you want to use a photo for education or training purposes, the patient's details may not be required. However, be careful as it is difficult truly de-identifying a photo. Barcode types supported.
The patient selects their level of consent, the doctor hands their phone to the patient, and the patient selects their level of consent and signs on screen.
So the doctor does not have to explain what PicSafe is each patient, we include a 20-second explainer video. It helps reassure patients that their photos are being handled securely.
A sample consent script is provided, and doctors can simply tap to start recording the patient giving verbal consent and tap again to stop recording.
Although most guidelines suggest acquiring and documenting express consent, it is able possible to skip the consent process in the app and infer consent.
It's not just good enough to capture consent; it also needs to be recorded and documented alongside the media that is captured.
Consent is always stored with the media captured. If signed consent, it appears in the PDF that is generated for each report. If it's verbal, it's stored as an MP3 file.
Even if it does not look exactly like a "wet" (pen on paper) signature, using your finger to signing on screen is a legally binding way to quickly and easily document patient consent.
The consent screen is available in 19 languages - ideal for patients that have English as a second language.
When recording verbal consent, the app provides a simple and legally vetted 21-word script for reading to the patient.
Using PicSafe makes the consent process super easy for the user and patient by providing a read-and-tap consent form.
Various regulations and guidelines suggest consent should list the purpose of collecting the information. Assessment, Treatment, or Referral is going to be the most common reason.
A common use of clinical photography is to aid in training. Getting consent for "Research and Education" purposes is therefore added as an option.
A PicSafe user can optionally ask for consent for the use of the medial they a have captured for use in medically related publications.
PicSafe Encrypts all patient data into a file that can be attached to a normal email. The result is encrypted email without any special email program.
PicSafe temporarily stores the encrypted file and generates a link that can be shared via Text Message (SMS). This facilitates quickly and securely soliciting the opinion of a colleague.
Although we suggest you don't use WhatsApp, many doctors are already using it to communicate. If you are going to use it, PicSafe provides a way of using it for clinical photos securely.
Although we suggest you don't use Facebook, many doctors are already using it to communicate. If you are going to use it, PicSafe provides a way of using it for clinical photos securely.
All patient data is encrypted before it leaves the PicSafe app. When sent via email, text or WhatsApp, we create an encrypted file. When uploaded to secure storage it is done over HTTPS (which means it is encrypted in transit).
Raw images (and videos in particular) can be very large in file size. PicSafe compresses images before they are sent/uploaded to reduce the amount of data used and increase the speed of transmission. Images are still high res, and video is still HD (PicSafe PRO).
The free version of PicSafe allows you to attach two photos, videos or audio clips. If you have PicSafe PRO or Enterprise access, you can send up to ten photos, videos or audio clips.
Every time someone views a report, they have to fetch a key to unlock (decrypt) the "report". We keep track of who and when this occurs so you have an audit trail. This is a deterrent to sharing a photo when you should not.
If a photo is being shared to people beyond those with whom you are comfortable, at any time you can block it from being accessed again.
Only people that have registered an account with PicSafe (and are therefore identifiable) can open reports. Further, if you have an enterprise account, you can restrict access to certain people.
With PicSafe, you can send and receive as many PicSafe reports as you want. There are no caps on usage.
You can be notified the first time a report is opened. This allows a doctor to know whether they need to seek advice from an alternate source if they have not received a timely response.
If your phone is blowing up with notifications your photo might be being shared "too much". This notification will let you know, and you can block further access.
Set the time period after which you get an email notification if a report you send is NOT opened.
Open received PicSafe reports in the PicSafe app. You can access them anywhere, anytime.
If you want to vide PicSafe Reports on your desktop or laptop computer, go to my.picsafe.com, sign in, and you can decrypt and view them.
Send reports directly from your browser. Go to my.picsafe.com and sign in.
Upload directly to Box and use their secure storage as a data warehouse (requires PicSafe PRO or an Enterprise License).
Upload directly to Dropbox and use their secure storage as a data warehouse (requires PicSafe PRO or an Enterprise License).
Upload directly to Google Drive and use their secure storage as a data warehouse (requires PicSafe PRO or an Enterprise License).
Upload directly to Microsoft OneDrive and use their secure storage as a data warehouse (requires PicSafe PRO or an Enterprise License).
Send PicSafe reports to existing clinical software seamlessly via ReferralNet.
We have an SDK and APIs for making it easy to integrate with medical record systems.
Send reports to yourself, open them in the browser at my.picsafe.com, and simply import the files into any existing medical record system.
PicSafe supports Fast Healthcare Interoperability Resources. The emerging standard for exchanging health information to and from electronic health records.
All data is transmitted via HTTPS (which means it is encrypted in transit).
All patient data is encrypted before it leaves the PicSafe app. When sent via email, text or WhatsApp, we create an encrypted file.
No need for complicated provisioning. Enterprise License users can simply download PicSafe from the App Store.
No need for complicated provisioning. Enterprise License users can simply download PicSafe from the Google Play Store.
Assigning which users are part of the enterprise licence can be done easily through my.picsafe.com (an online dashboard).
Onboarding is DIY. Users can download PicSafe from the App Store or Google Play, create a PicSafe® account, and complete a simple form to add their "institution".
Enterprise users get all the features of PicSafe PRO. More media per report, higher resolution, longer clips, no watermark, storage integrations, and ability to send to the Medical Record.
An integration allows users within an institution to submit reports to a patients' medical record.
Need help integrating into your medical record system. Please contact us.
You will find PicSafe very easy to use and will likely not need support, but if you do, we are here to help.
If purchasing under 100 licenses, you can manage the complete process at my.picsafe.com. No need to speak to sales, although you are more than welcome!
Perform a trial on your own time. No need to contact PicSafe® (although you can if you like) to get going. Conduct a trial.
Volume discounts apply. Avoid security breaches and potentially costly litigation. Can you put a cost on reputation?
Improve conformance to security policies. How many people within your institution are using their phone to take photos and video at the moment?
Export to My PicSafe and your reports are removed from your phone and accessible from my.picsafe.com.
We have an SDK and APIs for making it easy to integrate with medical record systems. More.
PicSafe supports Fast Healthcare Interoperability Resources. The emerging standard for exchanging health information to and from electronic health records.
The SDK and various API's help hospitals and institutions efficiently integrate PicSafe® into their workflow.
Easily run a private key server. We provide a sample server. Control who can access the keys to encrypt and decrypt reports.
Set up a private endpoint and have reports automatically uploaded there. Our sample endpoint can be used as the basis of a data warehouse or use the middleware used to integrate with other systems.
Specify if you want static or dynamic keys. More a more detailed discussion see our documentation page.
We have sample middleware running at http://endpoint.picsafe.com. Use this as the base for your custom integrations.
All reports contain an XML file with the relevant data to make it easy to translate this data into other systems.
All reports you generate will also generate a nicely formatted PDF report that can be printed or stored electronically.
Integrations give you access to the raw photos, video and audio so the individual files can be imported into other systems.
Set up a private Key Server and you can specify rules around who can and cannot access reports.
No patient data travels through PicSafe's servers. It goes directly from the phone to your endpoint.
Because no patient data travels through PicSafe's servers, patient data does not leave the country when send/shared (unless intended).
Protecting patient privacy, PicSafe was built from the ground up with security in mind. More.
If it's not easy-to-use, it won't get used. If it's not getting used, then patient data isn't protected. It's as easy-to-use as the camera app on your phone.
PicSafe® also uses CBC mode, password stretching with PBKDF2, password salting, random IV, and encrypt-then-hash HMAC.
PicSafe® has undertaken independent Vulnerability Assessment and Penetration Testing (VAPT). See the PicSafe Security page for more.
PicSafe® has undertaken independent Vulnerability Assessment and Penetration Testing (VAPT). See the PicSafe Security page for more.
Upon sending/uploading a report, all data is completely removed from the device. That means no privacy breach if you should lose your phone.
PicSafe® uses a "password-less" authentication system. A "key" is emailed to the user to sign in (prevents the issue of easy-to-guess passwords).
If you are an institution, you can set up a private endpoint and have reports automatically uploaded there.
You will get a warning if a report is opened more than five times in a 24 hour period. The email contains a link that, if followed, will restrict further access.
When opening an emailed report, the app fetches "key" from a "Key Server" which logs each open and thereby generates an audit trail.
All data is transmitted via HTTPS (which means it is encrypted in transit).
Set up a private Key Server and you can specify rules around who can and cannot access reports.
No patient data travels through PicSafe's servers; rather it is sent directly from the phone to an endpoint or recipient.
Because no patient data travels through PicSafe's servers, patient data does not leave the country when send/shared (unless intended).
Unlike when you use the default camera app (or the camera within messaging apps), photos and videos are removed from your phone once sent. There's no danger of auto uploading to iCloud.
Although there are no official certifications for HIPAA compliance, PicSafe has been built using technology, structures and processes that will make it easier for organisations to comply. More.
In 2014 the Australian Privacy Act was extended adding 13 "privacy principles". PicSafe helps doctors, clinics and hospitals comply with these privacy principles.
PicSafe helps mitigate the risk of a fine by the Information Commissioner's Office for privacy breaches that lead to substantial damage or distress to patients.
Common law and common sense stipulate that "reasonable" steps be taken to protect patient data. Current practice is not likely to be considered "reasonable". More,
You should not just infer consent. You should get express consent every time you take a photo. PicSafe makes that super easy. More.
Common Law requires "reasonable" steps be taken to protect patient privacy. Using the default camera app on your phone is likely not considered "reasonable".